Online board meetings can be a valuable ibabs board management software instrument for making informed decisions. If they’re not properly run, they may result in boredom and low levels of engagement. To keep your virtual meetings lively take these easy steps to increase the quality of your discussions and enhance productivity.
Share the agenda before the meeting with all attendees to ensure that everyone understands what will be discussed. Consider asking your board members to watch from a quiet space without distractions. Ask participants to utilize the “raise hand function” of your virtual meeting software when they are able to speak to avoid talking too much or ignoring the message.
Set a maximum time limit for each topic in order to keep the meeting focused on the most important issues. This will allow everyone to contribute and avoids discussion going off-topic or distracting other participants. It is a good idea to ask your board members to mute their microphones when they’re not speaking to reduce background noises, such as kids, pets and coworkers.
Also, try to close the meeting in time, as this will show respect for the other board members’ time. It is also a good idea to send the minutes as soon after the meeting has concluded. It also helps to simplify the process of recording and distributing minutes of meetings by using your board management software’s built-in capabilities like inline task delegation.
This will ensure that everyone is on the same page in regards to what transpired during the meeting and what has to be done between meetings.