Virtual meeting software can provide communication and collaboration tools including video conferencing, instant messaging screen sharing and many more. They allow remote workers to collaborate on projects as if they are in the same room. Some virtual meeting software also lets attendees join meetings from mobile devices. The possibility of hosting and attending meetings without needing to be in the same physical location can help companies overcome the challenges caused by conflicts in scheduling, travel issues or office closures. The reduction in travel time can lead to a reduction in carbon emissions.
There are some best methods to adhere to when conducting virtual meetings. These best practices will ensure that meetings are productive and effective.
Reserve time for a summary at the end of every meeting. This will make it easier for attendees to review and recall important points of the meeting. It also shows that you are considerate of participants’ time and conduct meetings with a clear and well-organized style.
Create a meeting dashboard that you can customize Create a custom dashboard using widgets to display important meeting metrics, such as participant engagement, meeting duration and more. This will help you determine what is working and what can be improved in your meeting processes.
Choose a platform that offers the capabilities you need to organize your meetings. If you are looking to include participants from different locations, pick a platform that supports international call-ins. If you’re required to share content during your meetings then go for an application that allows screen sharing and real-time editing. It should also support different types of content, such as images, websites and PDFs. Look for a solution with in-app assistance to help you troubleshoot glitches during meetings.