Board document management is the practice of coordinating and sharing board documents and other materials in a fair manner prior to, during and after meetings. The goal is for members to be able to concentrate on governance, not tedious manual processes and updating documents. It can be a hassle and time-consuming for directors to coordinate and sort out meetings-related information using patchwork solutions such as email, Dropbox or couriers.
A solid board management system can reduce these pain points as well as improve governance and communication and increase the efficiency of your company. Using features like electronic voting, messaging tools, meeting minutes and more board portal software will aid in the automation of many aspects of your Board of Directors’ meetings.
Utilizing the right software makes it easy for your team to create digital board books in just a few minutes and not hours. You can import folders or use templates that you have already saved. You can also start with a blank slate. Then, you can share the board’s contents with just a single click. E-signature capabilities also make it quick and easy to sign documents and track their status in real-time.
In meetings Board members can join the system to immediately access all of the documentation connected to agenda items. This removes the need for directors to send each other links to different versions. It helps ensure that the board’s important information is available from anywhere. Directors will also be able to access meeting files and other materials between meetings, allowing them to keep up-to-date with the latest organizational changes and ensure that the board book is up to date.
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